Process Documentation Skill

Produces clear, structured process documentation that someone new to a role can follow without needing to ask questions.

Required Inputs

• Process name
• Process description (rough notes are fine)
• Who does this process (roles involved)
• How often it runs (daily / weekly / monthly / event-triggered)
• Tools involved
• Known edge cases

Output Structure

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Process: [Process Name]

Owner: [Role] | Frequency: [How often] | Estimated time: [Duration]

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Purpose

[1-2 sentences. Why does this process exist? What breaks if it is not done?]

Scope

In scope: [What this covers] Out of scope: [What it does not cover]

Prerequisites

• [Required access or information]
• [Any dependency that must be completed first]

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Roles and Responsibilities

Role	Responsibility
[Role 1]	[What they do]

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Process Steps

Step 1: [Step name]

• Who: [Role]
• When: [Trigger or timing]
• How: [Substeps numbered]
• Output: [What exists at end of this step]
• Tool: [System used]

[Continue for all steps]

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Edge Cases and Exceptions

Situation	What to do