Expense Policy Skill

A good expense policy answers the questions people actually have — "can I expense this, how much, and how do I get paid back?" — before they have to ask. This skill writes a clear, fair policy with category limits and a simple process, so employees spend confidently and finance isn't chasing receipts.

Note: this is a drafting aid, not tax, legal, or accounting advice. Tax treatment of reimbursements, per-diem rules, and what's deductible vary by jurisdiction — have it reviewed by finance/an accountant. Set the amounts to your company's actual budget.

Working from a brief

Given "an expense policy for a 50-person startup", produce the full policy anyway — use sensible, clearly-labelled default limits (set your amount) and a standard process, marking company-specific choices. Never present limits or tax treatment as authoritative; flag them to set/confirm.

Required Inputs

Ask for these only if they aren't already provided (else use a labelled default):

• Company context — size, remote/office, and how generous/lean the culture is.
• Categories — what's commonly expensed (travel, meals, software, home office, client entertainment).
• Limits & approvals — any existing per-category limits and who approves what.
• Process & tools — how expenses are submitted (tool/spreadsheet), reimbursement method, and timelines.

Output Format

Expense & Reimbursement Policy

• Purpose & principles — the spirit (spend as if it's your own money; reasonable, business-related), in a line or two.
• What's reimbursable — by category, with limits (set your amount):

Category	What's covered	Limit / guidance	Approval
Travel (flights/hotels)	…	e.g. economy; $X/night	manager